From first scoping call to findings pack
A predictable sequence designed for UK AP and finance teams preparing for payment runs, internal review, or external audit fieldwork.
Built around your payment and close dates
We do not drop a generic AP programme onto your ledger. Work starts with the suppliers that move material spend, the match rules your systems enforce, and the payment or reporting deadline you cannot move.
The sequence below is the default cadence for an invoice reconciliation review. Exception-pack and period-end engagements use the same checkpoints in a shorter window.
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Scope the match streams
Identify material suppliers, match methods (two-way, three-way, evaluated receipt), and known pain points such as price variances or missing GRNs. Agree sample sizes and access to AP systems and shared folders.
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Gather match evidence
Collect purchase orders, goods receipts, invoices, credit notes, and override logs for selected items. Flag gaps in the trail before testing begins.
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Test reconciliation decisions
Map each sample from order to receipt to invoice to ledger posting. Check tolerances, force-matches, and whether practice matches the written AP policy.
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Challenge aged exceptions
Review open unmatched items by age and cause. Investigate duplicates, suspense clearings, and large journals that bypass the normal match path.
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Deliver findings and handoff
Issue a findings memo with severity and clearing owners, plus a walkthrough pack for auditors or the finance lead. Schedule optional follow-up before the next payment run if needed.